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Calendar of tasks and subtasks

A calendar of tasks and subtasks can be a great help. It’s an overview of all the deadlines for tasks and subtasks. It makes it easy to plan your team’s work, keep track of people’s workload or create new tasks directly for specific days.

Both tasks and smart subtasks can have a due date.

Example of Freelo Calendar in month view.
Example of Freelo Calendar in month view.

Find the Calendar in the top blue bar.

You can view the discussion details of each task and subtask by using a keyboard shortcut. Place the mouse over the sub/task + Q or by clicking directly on the event. This brings up a modal window where you can see the subtasks, and discussion, add comments, or edit the sub/task (assignee, follower, due date, report, add a task label or priority).

Please note that completed tasks and subtasks no longer remain on the Calendar. There are active tasks and subtasks only.

Plan tasks without a due date

In the left column, you can find a list of tasks and subtasks that do not have a due date yet. In case you do not see the list of Tasks without a due date on the left, click the three-line button.

Use drag & drop to plan sub/tasks into the Calendar. Scheduling is super quick. This action sets a due date for the task and subtasks immediately.

How to schedule a task due date in Calendar.
How to schedule a task due date in Calendar.
Deadlines in subtasks

Just the same way you can plan due dates for subtasks. In the list Tasks without a due date are tasks and also subtasks.

Completed sub/tasks

The calendar can also show the completed sub/tasks which are crossed out just like on the Dashboard for example. Click the Settings icon at the top right and turn on the Completed tasks checkbox.

Their visibility in the calendar allows a better overview of the capacity of the projects.

Example of a monthly calendar where there are many completed sub/tasks.
Example of a monthly calendar where there are many completed sub/tasks.
Overview of completed tasks

Check out more helpful tips to keep an overview of yours or other users’ completed sub/tasks.

Reschedule sub/tasks using drag & drop

Use drag & drop to plan tasks and subtasks within the Calendar. In the calendar, you can move the task by dragging the cursor.

Go to the edge of the sub/task and pull the item to the right.

Animation of how to quickly schedule tasks thanks to drag&drop.
Animation of how to quickly schedule tasks thanks to drag&drop.

How to set the exact time

You can set the exact hour range for the sub/task. Switch the calendar view between: Month, Week, Day, or Agenda.

Change a view. Month and Day option enables you to plan for particular times.
Change a view. Month and Day option enables you to plan for particular times.
Completed tasks

When you complete a sub/task it won’t be visible in the Calendar anymore. Please note there are only incomplete tasks and subtasks.

Switching between months, weeks, days

Use the arrow keys on the keyboard to move between different months, weeks, and days on the calendar.

While dragging the mouse (when you reschedule a sub/task), you can switch between months, weeks, or days using the arrow keys on the keyboard.

Example how to switch months and weeks in the Calendar, during changing the deadline.
Example how to switch months and weeks in the Calendar, during changing the deadline.
TIP: Use arrow keys on keyboard

Within the Freelo calendar you can quickly switch between months, weeks, or days using the arrows on the keyboard.

Create a new task

You can double-click directly in the calendar to create a new task in any view (monthly, daily, weekly). It works similarly to Google Calendar, for example.

Double-clicking the mouse brings up a modal window to add the task. You need to select the project and To-Do list where the task will be included and enter the task name. The date will be selected automatically, depending on where you click on the calendar. You can add the task description to the first comment, assign the task to a user, set followers, priority, and task labels, or add subtasks.

Example how to add a new task in the Calendar.
Example how to add a new task in the Calendar.

Confirm the creation of the task with the Enter key or the green Save button. Freelo remembers your last selected project and To-Do list, which can speed up your work.

Example how to add a new task in the Calendar via the + button in the monthly view.
Example how to add a new task in the Calendar via the + button in the monthly view.You can also use the plus button to bring up the same modal window.
Example how to add a new task in the Calendar via the + button in the weekly view.
Example how to add a new task in the Calendar via the + button in the weekly view.

Change project color

In the Calendar, you can change color for particular projects. All tasks and subtasks from one project have the same color.

As soon as you change the project color, it is changed also for all other users invited to a project. The color can be changed by anyone.

Click the checkbox next to a project name in the left column. Select a color and confirm via Save.

How to change project color in the Calendar.
How to change project color in the Calendar.

Synchronise Calendars

You can easily synchronize Freelo tasks and subtasks to Google Calendar, Outlook, or any other calendar you have.

View hierarchy

After adding smart subtasks with deadlines, we’ve also added navigation and parent tasks in the view. In the Calendar, you can switch on Show hierarchy which enables you to see parent tasks for a subtask.

Showing works in the left column Tasks without a due date. Switch on the checkbox under the filters.

How to show parent tasks for subtasks in the Calendar.
How to show parent tasks for subtasks in the Calendar.
Updated on 7.11.2023

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