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Calendar of tasks and subtasks

A calendar of tasks and subtasks can be a great help. It’s an overview of all the deadlines over tasks and subtasks. It makes it easy to plan your team’s work, keep track of people’s workload or create new tasks directly for specific days.

Due date can have tasks and also smart subtasks.

Example of Freelo Calendar in month view.
Example of Freelo Calendar in month view.

Find the Calendar in the top blue bar.

You can view the discussion details of each task and subtask by using keyboard shortcut. Place the mouse over the sub/task + Q or by clicking directly on the event. This brings up a modal window where you can see the subtasks, discussion, add comments or edit the sub/task (solver, follower, due date, report, add a task label or priority).

Please note that completed tasks and subtasks no longer remain in the Calendar. There are active tasks and subtasks only.

Plan tasks without due date

In the left column, you can find a list of tasks and subtasks that do not have due date yet. In case you do not see the list Tasks without due date on the left, click the three-lines button.

Use drag & drop to plan sub/tasks into the Calendar. Scheduling is so quick. This action sets a due date for the task and subtasks immediately.

How to schedule task due date in Calendar.
How to schedule a task due date in Calendar.
Deadlines in subtasks

Just the same way you can plan due dates for subtasks. In the list Tasks without a due date are tasks and also subtasks.

Reschedule sub/tasks using drag & drop

Use drag & drop to plan tasks and subtasks within the Calendar. In the calendar, you can move the task by dragging the cursor.

Go to the edge of the sub/task and pull the item to the right.

Animation how to quickly schedule tasks thanks to drag&drop.
Animation how to quickly schedule tasks thanks to drag&drop.

How to set the exact time

You can set the exact hour range for the sub/task. Switch the calendar view between: Month, Week, Day or Agenda.

Change a view. Month and Day option enables you to plan for particular time.
Change a view. Month and Day option enables you to plan for particular times.
Completed tasks

When you complete a sub/task it won’t be visible in the Calendar anymore. Please note there are only incomplete tasks and subtasks.

Switching between months, weeks, days

Use the arrow keys on the keyboard to move between different months, weeks and days on the calendar.

While dragging the mouse (when you reschedule a sub/task), you can switch between months, weeks or days using the arrow keys on the keyboard.

Example how to switch months and weeks in the Calendar, during changing the deadline.
Example how to switch months and weeks in the Calendar, during changing the deadline.
TIP: Use arrow keys on keyboard

Within the Freelo calendar you can quickly switch between months, weeks or days using the arrows on the keyboard.

Create a new task

You can double-click directly in the calendar to create a new task in any view (monthly, daily, weekly). It works similarly to Google Calendar, for example.

Double-clicking the mouse brings up a modal window to add the task. You need to select the project and To-Do list where the task will be included and enter the task name. The date will be selected automatically, depending on where you click in the calendar. You can add the assignment to the first comment, set the solver, task follower, priority, task labels or add subtasks.

Example how to add a new task in the Calendar.
Example how to add a new task in the Calendar.

Confirm the creation of the task with the Enter key or the green Save button. Freelo remembers your last selected project and To-Do list, which can speed up your work.

You can also use the plus button to bring up the same modal window.

Example how to add a new task in the Calendar via the + button in the monthly view.
Example how to add a new task in the Calendar via the + button in the monthly view.
Example how to add a new task in the Calendar via the + button in the weekly view.
Example how to add a new task in the Calendar via the + button in the weekly view.

Change project color

In the Calendar you can change color for particular projects. All tasks and subtasks from one project have the same color.

As soon as you change the project color, it is changed also for all other users invited to a project. The color can change anyone.

Click the checkbox next to a project name in the left column. Select a color and confirm via Save.

How to change project color in the Calendar.
How to change project color in the Calendar.

Synchronise Calendars

You can easily synchronise Freelo tasks and subtasks to Google Calendar, Outlook or any other calendar you have.

View hierarchy

After adding smart subtasks with deadlines, we’ve also added navigation and parent tasks in the view. In the Calendar you can switch on Show hierarchy that enables you to see parent tasks for a subtask.

Showing works in the left column Tasks without a due date. Switch on the checkbox under the filters.

How to show parent tasks for subtasks in the Calendar.
How to show parent tasks for subtasks in the Calendar.

When switching on the hierarchy, the navigation for subtasks is displayed also in the Calendar area. Place the mouse over a subtask and see the parent task.

Subtask Check NoFollow is part of a task Meta and technical questions check.
Subtask Check NoFollow is part of a task Meta and technical questions check.

Display parent To-Do list or Project

We would recommend enabling To-Do list or Project view for even better orientation, where the sub/task belongs. The name is visible right in the calendar view.

You can select from:

  • To-Do list
  • Project
  • Weekend
Sample of showing parent project for sub/tasks. Task belong to the project Freelo ideas.
Sample of showing parent project for sub/tasks. Subtask belongs to the project Freelo ideas.
Updated on 29.6.2022

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