A calendar of tasks and subtasks can be a great help. It’s an overview of all the deadlines for tasks and subtasks. It makes it easy to plan your team’s work, keep track of people’s workload or create new tasks directly for specific days.
Both tasks and smart subtasks can have a due date.
Find the Calendar in the top blue bar.
You can view the discussion details of each task and subtask by using a keyboard shortcut. Place the mouse over the sub/task + Q or by clicking directly on the event. This brings up a modal window where you can see the subtasks, and discussion, add comments, or edit the sub/task (solver, follower, due date, report, add a task label or priority).
Please note that completed tasks and subtasks no longer remain on the Calendar. There are active tasks and subtasks only.
Plan tasks without a due date
In the left column, you can find a list of tasks and subtasks that do not have a due date yet. In case you do not see the list of Tasks without a due date on the left, click the three-line button.
Use drag & drop to plan sub/tasks into the Calendar. Scheduling is super quick. This action sets a due date for the task and subtasks immediately.
Just the same way you can plan due dates for subtasks. In the list Tasks without a due date are tasks and also subtasks.
Completed sub/tasks
The calendar can also show the completed sub/tasks which are crossed out just like on the Dashboard for example. Click the Settings icon at the top right and turn on the Completed tasks checkbox.
Their visibility in the calendar allows a better overview of the capacity of the projects.
Check out more helpful tips to keep an overview of yours or other users’ completed sub/tasks.
Reschedule sub/tasks using drag & drop
Use drag & drop to plan tasks and subtasks within the Calendar. In the calendar, you can move the task by dragging the cursor.
Go to the edge of the sub/task and pull the item to the right.
How to set the exact time
You can set the exact hour range for the sub/task. Switch the calendar view between: Month, Week, Day, or Agenda.
When you complete a sub/task it won’t be visible in the Calendar anymore. Please note there are only incomplete tasks and subtasks.
Switching between months, weeks, days
Use the arrow keys on the keyboard to move between different months, weeks, and days on the calendar.
While dragging the mouse (when you reschedule a sub/task), you can switch between months, weeks, or days using the arrow keys on the keyboard.
Within the Freelo calendar you can quickly switch between months, weeks, or days using the arrows on the keyboard.
Create a new task
You can double-click directly in the calendar to create a new task in any view (monthly, daily, weekly). It works similarly to Google Calendar, for example.
Double-clicking the mouse brings up a modal window to add the task. You need to select the project and To-Do list where the task will be included and enter the task name. The date will be selected automatically, depending on where you click on the calendar. You can add the assignment to the first comment, set the solver, task follower, priority, and task labels, or add subtasks.
Confirm the creation of the task with the Enter key or the green Save button. Freelo remembers your last selected project and To-Do list, which can speed up your work.
You can also use the plus button to bring up the same modal window.
Change project color
In the Calendar, you can change color for particular projects. All tasks and subtasks from one project have the same color.
As soon as you change the project color, it is changed also for all other users invited to a project. The color can be changed by anyone.
Click the checkbox next to a project name in the left column. Select a color and confirm via Save.
Synchronise Calendars
You can easily synchronize Freelo tasks and subtasks to Google Calendar, Outlook, or any other calendar you have.
View hierarchy
After adding smart subtasks with deadlines, we’ve also added navigation and parent tasks in the view. In the Calendar, you can switch on Show hierarchy which enables you to see parent tasks for a subtask.
Showing works in the left column Tasks without a due date. Switch on the checkbox under the filters.
When switching in the hierarchy, the navigation for subtasks is displayed also in the Calendar area. Place the mouse over a subtask and see the parent task.
Display parent To-Do list or Project
We would recommend enabling a To-Do list or Project view for even better orientation, where the sub/task belongs. The name is visible right in the calendar view.
You can select from:
- To-Do list
- Project
- Weekend
