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Project Timeline (Gantt chart)

The Timeline (Gantt chart) feature gives you a linear view of the project on a timeline. In the Timeline, you can work with tasks, easily change deadlines, move deadlines in bulk, or create task relations. The feature makes it easy to keep tasks in your project from overlapping and completing them on time.

Timeline is included in Business plan

You can only find the Timeline in the projects if you have the Business plan or are invited by the captain of the Business plan. If you want to experience all the benefits of the Business plan, activate the Business panel testing.

As an invited user, you must have all To-Do lists visible in the project to view the Timeline.

How to view the Timeline of the project

You can go to the Timeline via the menu in the project details.

This is where you find the Timeline.
This is where you find the Timeline.

You will see the project in the Timeline view. If you have already set up task relations, you will see them here.

Project view on Timeline.
Project view on Timeline.

Setting the Timeline view

You have several options for customizing your Timeline view:

  1. Set the timeline on which you want to see the tasks. Choose from Days/Weeks/Months/Quarters/Half a year/Years.

    Set the project overview to daily, yearly or any other that works for you.
    Set the project overview to daily, yearly or any other that works for you.
  2. Sort by the Beginning/Deadline/Solver or To-do lists, to create new tasks or To-Do lists via the green button.

    Options for sorting tasks in the Timeline.
    Options for sorting tasks in the Timeline.
  3. Use the gear icon to display the subtasks and completed sub/tasks on the Timeline using the checkboxes as needed.
Enable these checkboxes for further personalised settings in the Timeline.
Enable these checkboxes for further personalised settings in the Timeline.

Movement in the Timeline

Touchpad – Move the Timeline sideways by simply dragging two fingers right/left, or using the gesture you have set up for that movement.

Mouse – Move sideways using the grey bar at the bottom of the Timeline. Or use the shortcut Ctrl/Cmd + press the left mouse button and drag right/left.

Work with sub/tasks in the Timeline

The Timeline shows tasks and subtasks with due dates, which you can complete directly in the Timeline. Subtasks are marked with a yellow box. The Timeline of a project is always displayed next to the current day marked with a blue vertical line.

The blue line marks the current day.
The blue line marks the current day.

If you lose your way while working in the Timeline, you can always return via the Today button on the top right.

Example of the Today button, which redirects you to the current day.
Example of the Today button, which redirects you to the current day.

Unfinished tasks and subtasks without a deadline are listed under the Unscheduled section. From here, you can use draq&drop to schedule them on the Timeline. You can also use the draq&drop feature to move scheduled sub/tasks around, changing their due dates, solvers or To-Do list placement.

Use draq&drop to move tasks and subtasks without deadlines from the Unscheduled section to the Timeline.
Use draq&drop to move tasks and subtasks without deadlines from the Unscheduled section to the Timeline.
Important! Subtasks cannot be moved to another To-Do list

You can only do this action with tasks. If you try to do this with a subtask, the application will alert you that the action cannot be done.

The exception is a bulk move of the main task with its subtask to another To-Do list. This action can be done.

How to add a task

There are several ways to create a new task directly in the Timeline:

  1. Click in the Timeline row where you want to create the task. Write its name and confirm with Enter or click outside the new task field.

    Option how to add a task to the Timeline.
    Option how to add a task to the Timeline.
  2. In the To-Do list view you can add a task via the Add Task green button on the top left. Click on it and you will see a field to write the name of the task next to today’s date.

    Example of how to add a task to the Timeline via the green button.
    Example of how to add a task to the Timeline via the green button.
  3. Via the Alt/Option + Shift + N keyboard shortcut – a form will pop up to add a new task.

Information on task deadlines

Tasks created by methods 1 and 2 have a default deadline of 5 days. This deadline also applies to tasks you move from the Unscheduled section. After creating them, you can edit the deadlines as needed.

Easy control

Use keyboard shortcuts for faster planning:

Via draq&drop you can easily and comfortably:

  • plan or replan a task,
  • change the time range of a task,
  • bulk change the deadlines of marked tasks,
  • create blocking relations between tasks.

Relations in the Timeline

To make what is related obvious to everyone, Timeline offers the function of relations.

Blocking/It’s blocked prevents the task from being closed/completed  before all preceding tasks have been completed. The blocked task will have a lock symbol visible to everyone in every view of the project (Kanban, Mind map,…).

Relations in different plans in Freelo

Blocking/Is blocked is a type of relation exclusively available in the Business plan. However, there are other types of relations in Freelo – Related to and Is a duplicate of. Both of these are also available in the Team plan. 

Relations conflicts check

The feature Sub/task conflicts check is there to make sure the correct relations of tasks and subtasks stay in the Timeline.

You’ve got 3 options:

  • Preserve the gap – this option means that if you’ve got two tasks (one being blocked, one that is blocking the other one), moving the date of the blocking one will automatically postpone the due date of the other one plus save the gap between them (if it’s for example 3 days, it will stay that way).
  • Use the gap – this option means that if you’ve got two tasks (one being blocked, one that is blocking the other one), moving the date of the blocking one will automatically postpone the due date of the other one. However, the gap between them won’t be saved (the blocked task will get a new due date directly following the new date of the blocking task).
  • No control – in that case, if you move the blocking task (and change it’s due date), it won’t automatically postpone the task that’s being blocked.
Demonstration of conflicts check on the Timeline.
this option means that if you’ve got two tasks (one being blocked, one that is blocking the other one), moving the date of the blocking one will automatically postpone the due date of the other one plus save the gap between them (if it’s for example 3 days, it will stay that way).
Updated on 17.4.2024

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